Employer Sponsorship Nomination Document Checklist: Prove the job is genuine and meets the salary requirements

A nomination can be delayed or refused when documents don’t “line up”. Common issues include: 

• The job description doesn’t match the nominated occupation’s typical duties or responsibilities 

• The business can’t show a clear need for the role (or capacity to support it) 

• The salary looks set just to meet a rule, but there is weak annual market salary rate evidence 

• The reporting line doesn’t make sense (missing or unclear organisation chart evidence) 

• Labour market testing (if required) is incomplete, or job advertisement doesn’t match the nominated role 

To avoid these issues, you must make sure that the job duties, business need and your salary should tell the same story. 

When applying for an employer sponsorship visa (including 482, 186 and 494 visas), you must prove that the position is real, needed and matches the occupation you are nominating. 

Job description and duties that match the occupation 

You should include the following documentation in your application:  

• A detailed Job Description/Position Description with: 

• Job title: Please ensure the wording is consistent everywhere (use the exact same title across all documents and sections) 

• Work location(s) 

• Hours: The job description should clarify if the position is full-time or part-time and how many hours required for this position 

• Reporting line: Clarify who you report to 

• 8–12 clear duty points: It’s advisable that you should provide very specific information about your duties. Avoid listing generic details. 

• Skills/qualifications required: The job description must list all the qualifications and skills that are required/relevant to the position and occupation.  

• Tools/tech/methods used (if relevant) 

• A 1–2 page duty match summary that: 

• Lists each duty from the Job Description/Position Description 

• Explains how it matches the nominated occupation (plain English, no copy-paste) 

Note that the duties should match across the job description, employment contract, job ads and any internal Human Resource documents. 

Proof the business needs the role 

To prove that the role is genuine, you should provide a short explanation about why the business needs this role (1–2 pages): 

• What the business does (for example, what services or products) 

• Why the role is needed now (for example, the role is required for growth, replacement, new contract or new site reason) 

• Why it’s full-time/ongoing (if relevant) 

• What work the person will actually deliver  

You can also attach the following documents to support the above statement:  

• Website pages/marketing materials 

• Client contracts or a project pipeline summary 

• Purchase orders/service agreements 

• Short client letters confirming workload (optional) 

Team chart (organisation chart) and reporting line 

The team chart can tell where you will sit in the organisation. This also can highlight the importance of the role.  

• A clear organisation chart showing: 

• where the role sits 

• who you report to 

• who reports to you (if anyone) 

• which team(s) you work with 

If similar roles already exist in the organisation, you can add a short “role comparison note”, including:  

• Comparable role titles and brief duties 

• How this role is different from others (seniority/scope/specialist function) 

• Why an extra person is needed (for example, workload demand) 

Work details (how the job runs day-to-day) 

To show the work details, you can provide:  

• A draft or signed employment contract showing: 

• position title 

• duties summary (consistent with job description) 

• salary and superannuation 

• hours and work location 

• Work location evidence (if helpful/needed): 

• lease/site information 

• remote/hybrid work policy 

• Tools and systems evidence (optional but useful): 

• software licences, platforms, equipment access 

This section is about proving the pay is credible and comparable. You may want to show: 

• The worker is paid at least required minimums/thresholds (where applicable), and 

• The pay matches the Annual Market Salary Rate for an Australian doing equivalent work in the same location. 

Salary documents (contract, payslips, payroll) 

To demonstrate the pay, you can attach the following documents: 

• Employment contract showing: 

• base salary 

• superannuation 

• guaranteed allowances/bonuses (if any) 

• Payroll setup evidence (where available): 

• payroll summary or draft payslip structure (for new hires, show how payroll will be set) 

• A short explanation of anything unusual: 

• commissions, overtime expectations, shift loadings, location allowance 

AMSR evidence (market pay proof) 

Strong AMSR evidence usually includes more than one source: 

If you have an equivalent Australian worker (best evidence when available): 

• de-identified payslips or payroll summary 

• short comparison note (same duties/level/location) 

If you use an award or enterprise agreement: 

• award or enterprise agreement name and classification/level 

• short note explaining why that level applies 

External market evidence: 

• reputable salary survey excerpts 

• job ads with salary ranges for similar roles in the same city/state 

• recruitment agency letter (short, role-specific) 

The documentation required to be submitted with employment sponsorship visa can be complex. Any misalignment can result in the visa refusal. Need a professional advice and support? Contact our Experienced Migration Agent today at 07 3003 1899 or hello@solmigration.com!  

FAQs (genuine role, AMSR, duties mismatch) 

How do we prove the job is genuine for employer sponsorship?
Show business need, provide a detailed job description, include an organisation chart, and keep everything consistent across documents. 

What documents prove AMSR (market salary)?
Use multiple sources: comparable internal salary (if available), award/enterprise agreement references (if relevant), and external proof (salary surveys, job ads, recruiter letters). Summarise it in a one-page AMSR note. 

Can a nomination be refused if duties don’t match the occupation?
Yes. A duty match summary helps reduce this risk and makes your role genuineness clearer. 

What gets checked most often?
Usually inconsistencies: Job description vs contract vs ads, unclear reporting lines, and weak market salary/AMSR proof. 

 

If you wish to apply for an employer-sponsored visa to Australia, contact our Experienced Teams at 07 3003 1899 or hello@solmigration.com for comprehensive support.